AFM Sales Order Confirmation

This form must be completed when a client confirms that they would like to proceed with the works as outlined on the quote. This quote will be sent to the Operations Dept to schedule the works once all relevant information is received.

1) SALES CONTACT - Enter AFM Employee Name who sent this quote.

2) SERVICE INCIDENT NO - Please enter the AFM Service Incident Number received from AFM Helpdesk.

3) CLIENT NAME - enter the client name requesting the works.

4) ADDRESS - Please enter the client address where the works are to be completed

5) CLIENT CONTRACT DETAILS - Please click here to confirm all contact information such as client name, mobile and email address is included on the agreed quote.

7) APPROVED QUOTE - Please attach the signed quote by the client.

8) PRICING APPROVAL - Where the quote is outside the min/max AFM Pricing Guidelines Tresholds, please attach backup approval from an AFM Director of this quote.

9) PO NUMBER - Please enter the Client PO Number for this approved quote?

10) TOTAL INVOICE AMOUNT - Please enter the total agreed value (ex vat) that should match the client PO confirmation.

11) PREVIOUS COMPARISON - If these works have been previously been completed, provide details of the previous Invoice amount, Total Cost, Total Hours Worked, and Total Saved Hours as advised by AFM Helpdesk. Add comments on any changes to scope of work.

12) PO BACKUP - Regardless if a client uses PO numbers or not, please provide client backup of the PO Number or emailing confirmation that they do not use PO numbers.

13) SCOPE OF WORKS - Has a a detailed breakdown of the agreed scope of works been included in the signed quote. If not, this will require a Director's Approval.

14) LABOUR HOURS - If these works require industrial services, please provide the maximum total hours quoted to complete the works?

15) LABOUR RATE - What is the hourly industrial labour rate quoted to complete the works? Note all rates must be within AFM Pricing Guidelines.

16) MATERIALS & EQUIPMENT COSTS - Please provide a breakdown of costs for materials & equipment that were included in this quote.

18) RENTAL DURATION - Please Indicate how long the equipment hire will be required?

20) START DATE - What is the client's requested start date?

Day

Month

Year

Time

HoursMinutes

21) COMPLETE DATE - What is the client's requested finish date?

Day

Month

Year

Time

HoursMinutes

22) SITE CONTACT - Please enter the name, mobile and email of the onsite point of contact for our engineers & operatives

23) SITE INSTRUCTIONS - Are there any additional comments & site Instructions?

24) PICTURES - Please upload any supporting pictures of the site and works to be performed.

Tick this box if this is an existing client and a Credit Application Form is not required in Question 25

25) BILLING INFO - Please attach the Credit Application Form for all new Customer or eMail confirmation of the correct Registered Contact Name for billing information.

26) CLIENT AUTHORISED SIGNATURE - Who is the client site contact authorised to sign off on completion.

27) MOBILISATION PACK - Where a contract cleaning service quote has been approved, please attached the completed mobilisation pack here for review. Once reviewed, the contract manager will notify you of the scheduled mobilisation meeting.

28) CUSTOMER CREDIT CHECK - New Client Financial Background Check Report from Accounts Dept

This customer background check report is requested via email & sent by AFM Accounts Dept only for all new customers.

Note, this report is not required for any existing customers.

29)TUPE- Please add any relevant information in relation to this Order.

31) NOTES & COMMENTS - Please add any relevant information in relation to this Order.

I can confirm I have reviewed all the above information and provided all the necessary supporting documentation where required.

AFM Sales Contact Signature

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Phone +353 1 861 2033

info@afmireland.com

AFM Sales Order Confirmation